For board members who sit on more than one board
You chair Company 2's audit committee, sit on Company 1's board and advise Company 3. Each company gave you a board email, and each schedules its year of meetings without knowing about the others.
Your challenges
The calendar is set a year out
Board and committee dates for next year arrive in November. A sync that looks only 90 days ahead leaves most of them unprotected.
No board may learn about another
A shared calendar, a forwarded invite or a meeting title in the wrong place tells Company 1 that you sit on Company 2's board.
Executive sessions stay off the record
Some sessions should not appear on any other calendar, not even as a block of time.
Assistants schedule for you
Corporate secretaries at each company book around what their own calendar shows, which is only their company's meetings.
How it fits your calendars
Each board email is a company. Meetings up to 365 days ahead are covered from the day you connect, and each board sees only Hold for the others.
Board hours booked, next 12 months
What improves for you
Time
- Next year's committee dates land on one calendar the day they're sent.
- Two dates that collide show up in Conflicts months ahead.
Privacy
- Each board sees Hold, with no company or meeting named.
- Executive sessions tagged #nosync stay off every other calendar.
Money
Every board seat on one plan.
Your board year, after
Next year's 31 board and committee dates sit on one calendar. Secretaries at Company 1 and Company 3 book around your other seats without knowing they exist.